Record Keeping For Small Businesses

Pittsburgh PA Business Accountants

Keeping good financial records is extremely important for any business who wants to succeed. It is also imperative during tax time. Tracking income & expenses and routinely analyzing the state of your business's finances means you can make smart decisions regarding growth, employment, and product and service offerings.

Our  business accounting team in North Hills / Wexford / Pittsburgh area can assist you with any questions regarding bookkeeping and payroll duties. Call us at (412) 931-1617.

Here are some excellent tips from IRS.GOV on good record keeping & bookkeeping practices:

Why should business owners keep records?
Good records will help them:

  • Monitor the progress of their business
  • Prepare financial statements
  • Identify income sources
  • Keep track of expenses
  • Prepare tax returns and support items reported on tax returns

What kinds of records should owners keep?
Small business owners may choose any record keeping system that fits their business. They should choose one that clearly shows income and expenses. Except in a few cases, the law does not require special kinds of records. .

How long should businesses keep records?
How long a document should be kept depends on several factors. These factors include the action, expense and event recorded in the document. The IRS generally suggests businesses keep records for seven years.

How should businesses record transactions?
A good record keeping system includes a summary of all business transactions. These are usually kept in books called journals and ledgers, which business owners can buy at an office supply store. All requirements that apply to hard copy books and records also apply to electronic business records.

What is the burden of proof?
The responsibility to validate information on tax returns is known as the burden of proof. Small business owners must be able to prove expenses to deduct them. Proof can be receipts or credit card statements.

How long should businesses keep employment tax records?
Business owners should keep all records of employment taxes for at least four years.